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Fundraising Policy Word Document Fundraising Policies and Guidelines This document serves as a practical guideline for fundraising activities in the spirit of what scripture says about stewardship, worship, and the mission of the Church. This policy applies only to Our Savior Lutheran Church and School organizations if the fundraising activity is seeking interaction with church-goers before or after church services.
Fundraising activities should seek primarily to build fellowship in the congregation and service to the community together with raising money. All members should be encouraged to participate. The fundraising should complement and not detract from other financial stewardship efforts within the congregation.
Products offered for sale should be handled in a low-key manner, to not offend the membership and visitors as they come to or leave from the worship service.
Definition of “Governing Board” = The church board responsible for the fund-raising group.
Fundraising Policy - Fundraising events must always be approved by the church board responsible for the fund-raising group (governing board) before the event occurs. If no governing board exists for the fundraising group then the Board of Stewardship will become the governing board.
- Because of limited space, only one table/activity may be set up in the church lobby. No more than two special activities will be allowed at any give time. The second activity may be set up in the fellowship hall area.
- The sanctuary or narthex may not be used for any fund-raising activities.
- No fundraising activities are permitted during worship hours.
- A fund raising activity should be no more than two weeks in time length. Exceptions to this should be addressed by governing board and discussed with stewardship chair for approval, or may be brought to Church Council to resolve any disagreement.
- Only activities that support the Our Savior mission are permitted to set up a table, display or other physical presence for a fund raiser (car washes, bake sales), with approval of their board and the availability of space.
Fundraising Approval Process - Governing Board Approval – All requests for fund-raising must be approved by the governing board. After the governing board has approved the fund raising plan of activity, the following steps shall be taken:
- Contact the Church Office at least 4 weeks in advance of the event.
- The church secretary will check for possible conflicts on the church calendar and advise of tentative approval for space.
- The church secretary will pencil in activity as “tentative” on the church calendar and confirm with group of location for their space two weeks in advance.
- If there are any concerns on the placement of the tables, number of fund-raising requests, direction and guidance may be sought from the stewardship chair or his/her designee to finalize approval and assignment of space for the fund-raising activity.
- Publicizing your Fundraising Project - Once the fundraising project is approved by the governing board, and the activity has been assigned space, the activity may be publicized in the Sunday bulletin, on appropriate bulletin boards, and on-line.
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