Voters Meetings and Congregational Assemblies
As detailed out in Article VI of the Constitution of Our Savior, "all communicant members of the congregation who have attended their 18th birthday and have declared their acceptance of, and have signed, this Constitution shall be entitled to vote. This group shall be known as the Congregational Voters Assembly."
The Congregational Voters Assembly as a body:
A. Is the final authority in all matters, but charges the Department of Elders with the general spiritual
supervision of the church members, and in the interest of the effective stewardship of time and talents,
delegates administrative authority to the President of the congregation and to the Church Council for budget
concerns and normal operational policies.
B. Annually review the President’s report of the total program.
C. Approves the budget and the annual plans for the program with or without changes as recommended
by the Church Council.
D. Elects the Church Council which shall consist of: The President, Vice President, Treasurer, Head Elder and the Department Heads of the congregation. Other officers, boards or committees may be established and all shall be elected or appointed in the manner and for the term prescribed in the by-laws of this constitution. The President, Vice President and Head Elder all shall be male and shall have the eligibility qualifications specified in Synod’s current handbook.
E. Annually reviews and confirms, by majority vote, the members of the Department of Elders.
F. Decides general matters by a simple majority of the voters present at a meeting properly convened. All matters of doctrine and of conscience shall be decided only by the Word of God.
The Bylaws and Constitution require a Voters’ Assembly Meeting in June to approve the budget for the church fiscal year which starts July 1st. Due to the Corona Virus this has presented some challenges.
The school’s budget is dependent on the number of projected preschool students and the number of elementary and middle school students With the suspension of in person classes and the current use of remote learning along with the employment and financial uncertainty of our school families, it will be more challenging than usual to ascertain accurately next year's enrollment numbers. Additionally, the council budget meetings have not occurred due to the virus.
Therefore, the council in their April electronic meeting adopted the following measures to get us through this crisis:
1. Conduct the required council budget meetings in May and June when we will have a better number for students enrolled for the next school year.
2. For the month of July, budget the same amount as we had for last July.
3. Because this will freeze all employee’s salaries in July, if a pay increase is approved for next year's budget, back pay the staff in August.
4. Hold a Voters’ Assembly Meeting in July to approve the budget.
For questions and concerns regarding this or any congregational meeting, please email the Congregational President.